The School Library Media Specialists of Southeastern New York invite you to exhibit at the SSL/NYLA
Annual Spring Conference. SSL is the school library section of the New York Library Association.
Membership includes school library media specialists serving at the elementary, middle and high school
levels, school library system directors, supervisors of librarians, and other interested school employees.
The theme for the conference is “Strengthening Our IMPACT.” SSL has planned some very special
attractions to bring you and your customers together. Scheduled breaks and exclusive vendor time will
provide numerous opportunities for attendees to browse through the vendor area.
Through exhibiting at our conference you will receive a directory listing in the official conference book; a
listing in the SissLer, SSL official quarterly newsletter; an opportunity to advertise in the conference
program and an opportunity to sponsor a special activity or event.
Please take the time to consider underwriting a special activity or event for SSL conference attendees,
such as the exhibit grand opening reception on Thursday April 30, 2015 at 5:30 pm, breakfast with the
vendors at 7:30 am on Friday, May 1, 2015 or coffee breaks during exclusive vendor time throughout the
conference. A sponsorship affords an excellent opportunity for a business to place its name in full view of
all those attending the conference. Remember that the SSL membership is very grateful to supporting
ASSIGNMENT OF SPACE:
Applications for exhibit space will be taken on a first-come, first-served basis. You may request a specific
location, but we will make the final decision on placement.
Cancellations will be subject to a $50.00 processing fee. No refunds will be made after April 1, 2015.
DRYAGE AND SHIPPING:
The conference tradeshow company, Great Lakes Events LLC, will send you an exhibitor’s packet after
we receive your signed contract.
INSURANCE, LIABILITY and SECURITY:
Exhibitor property at the show is at the risk and hazard of the exhibitor. The exhibitor shall assume any
responsibility for any losses incurred due to accident, fire, theft, flood, lightning, or any other act of God
beyond the control of the Doubletree Hotel Tarrytown and the SSL organization. SSL will provide
security services to protect your property.
The Doubletree Hotel Tarrytown will house conference attendees as well as the conference itself. All
requests for accommodations should be made directly with the hotel. A special conference rate of $159
has been secured (the rate applies for single, double, triple or quad occupancy). Please call 914-631-5700
to reserve your room and use code “NLA” by Wednesday, April 1, 2015.
Please note that we have been notified that the block is currently sold out. We are expecting more rooms to be added to the block shortly. Please check back for updates. In the meantime, there are numerous hotels within minutes of the DoubleTree.
CourtYard by Marriott
475 White Plains Road, Tarrytown, NY 10591
Hampton Inn White Plains SpringHill Su
SpringHill Suites by Marriott
480 White Plains Road, Tarrytown, NY 10591
MOVE – IN DATES & TIMES
THURSDAY APRIL 30, 2015 9:00 A.M. – 4:00 P.M.
SHOW DATES & TIMES
FRIDAY MAY 1, 2015 7:30 A.M. – 6:00 P.M.
SATURDAY MAY 2, 2015 7:15 A.M. – 12:00 P.M.
MOVE – OUT DATES & TIMES
SATURDAY MAY 2, 2015 12:00 P.M. – 5:00 P.M.
**ALL CARRIERS MUST CHECK IN BY 4:00 P.M. ON MAY 2, 2015**
The entire hall must be cleared by 5:00 P.M. on MAY 2, 2015. To assure this, please notify your carrier to check in at the Doubletree Hotel by 4:00 P.M. on May 2, 2015 to guarantee pick – up. If your carrier has not checked in by 4:00 P.M. your materials will be rerouted onto Great Lakes Transportation. To avoid this please make the necessary arrangements.
IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT EXHIBITOR SERVICES Phone: 585-458-2200 Fax: 585-458-5087 Email to: firstname.lastname@example.org
Contact information for electric and internet at the hotel is: Frances Duenas
If you need additional information or have further questions, please do not hesitate to contact: Linda Fonda at 845-691-1020 x3030 or Danielle Yeomans at 845-255-1402 x1230 or email Linda @ email@example.com or Danielle @ firstname.lastname@example.org
A listing in the official conference program is included with each space. Booth size will be 10’ X 8’ and includes 8’ back drape; 3’ side drapes; 6’ draped table; (2) folding chairs; 7” x 44” ID sign indicating company name and booth number.